What Stationery & Signage Do You Actually Need for Your Wedding?

Written By Mackenzie Grace

Gold Foil Wedding Invitation Suite at Alum Creek Farm in Columbus, Ohio.

If you’ve ever fallen down the rabbit hole of wedding planning, you already know—it’s a lot. There are so many decisions to make, and when it comes to stationery and signage, it can be hard to know what’s actually necessary and what’s just...Pinterest tempting you again.

So let’s simplify it. Whether you're planning a big celebration or something more intimate, here’s a breakdown of the key pieces that will help your day feel thoughtful, beautiful, and totally you.

The Essentials (aka the must-haves)

  • Save the Dates
    These go out first, usually 6 to 9 months before your wedding. They’re especially helpful if you’re planning a destination wedding or getting married during a busy season.

  • Invitation Suites
    This is where the magic starts. Your invitation suite typically includes the invite, an RSVP card, and a details card (for things like accommodations, dress code, or your wedding website). Want to make it extra special? Add envelope liners, wax seals, or custom artwork.

  • Thank You Cards
    You’ll definitely want to have these ready for after the big day. Whether they match your suite or not, a handwritten note goes a long way.

Day-Of Details (the helpful and pretty stuff)

These are the pieces that help your day flow smoothly and look cohesive:

  • Welcome Sign
    A warm little moment to greet your guests and let them know they’re in the right place.

  • Seating Chart or Escort Cards
    These help guests find their table—and there are so many creative ways to do it.

  • Place Cards
    Especially useful for plated dinners, but also just a sweet, personal touch at each setting.

  • Table Numbers
    Functional and easy to style with your centerpieces.

  • Menus
    Not a must for every wedding, but they do elevate the table and let guests know what delicious meal is coming their way.

  • Bar Signs
    Whether you're offering signature cocktails or a simple drink menu, bar signs are always a hit.

  • Programs
    If you're having a ceremony with multiple parts or special traditions, programs are a great way to walk guests through everything.

The Extras (little touches that make a big impact)

These aren’t necessary, but they’re definitely fun:

  • Custom Cocktail Napkins
    A small detail that gets noticed and photographed more than you’d expect.

  • Favor Tags
    A nice way to personalize whatever gift you’re sending guests home with.

  • Guestbook Sign
    Helps guide guests to leave you a note or snap a Polaroid.

  • Unplugged Ceremony Sign
    If you want your ceremony to be phone-free, this is a gentle way to make that clear.

  • Reserved Signs
    To save seats for your parents, grandparents, or bridal party during the ceremony.

What you Actually Need

Truthfully, you don’t need everything. A good starting place is to think about what matters most to you: Is it creating a beautiful first impression with your invites? Making sure your reception flows smoothly? Keeping things simple and easy for your guests?

From there, we can build something that feels intentional—not overwhelming.

If you're not sure where to begin or what makes sense for your wedding, I'm always happy to help talk it through. This process should feel fun, not stressful—and I’ve got you.

Let’s make something beautiful together.

Mackenzie Grace